Bookkeeping for trucking and owner-operators.
You get paid by settlement statement, spend most of the month on the road, and the paperwork piles up in the cab. We keep the books current between runs so fuel, repairs and GST are all where they should be.
Sound familiar?
These are the things we see most often in trucking and owner-operators books before we take them over.
- Settlement statements never reconciled against what the carrier actually paid
- Fuel and repair receipts scattered across the cab and the glovebox
- Truck financing recorded as a plain expense instead of principal and interest
- Meal and per-diem claims either missed entirely or overstated
- GST on freight collected and spent before it's filed
- Books untouched for months because you're driving, not filing
What we handle for trucking and owner-operators businesses
- Settlement statement reconciliation against deposits
- Fuel, repair, tire and maintenance tracking per truck
- Truck and trailer financing split into principal, interest and depreciation
- Meal and per-diem claims documented the way CRA expects
- GST filing on schedule, with the amount known in advance
- Payroll or subcontract-driver payments tracked properly
How we run your file
We build the file around each truck so you can see cost per unit rather than one blended expense pile. Receipts get snapped from the cab, we reconcile monthly, and you get a short statement showing revenue, fuel, repairs and what's owed to CRA.
Photograph receipts from your phone at the pump; they sync into QuickBooks Online or Xero. Nothing needs to be mailed or dropped off.
What it costs
Flat monthly fees from $175, set after a quick look at your volume — no hourly surprises and no lock-in contract.
FAQ
Trucking & Owner-Operators bookkeeping questions
Straight answers before you pick up the phone.
Entirely remote. You snap receipts from your phone, we handle the rest, and we call or text when we need something. No office visits required.
Yes. Each truck is tracked separately so you can compare cost per unit and spot the one that's eating your margin.
Yes, documented to CRA's requirements so the claim holds up if it's ever reviewed.