Bookkeeping for construction and trades businesses.
Progress billings, holdbacks, subs, and a truck full of receipts. We keep contractor books job-costed and current so you know which jobs actually made money — and so GST and payroll never sneak up on you mid-build.
Sound familiar?
These are the things we see most often in construction and trades books before we take them over.
- Receipts living in the truck, the toolbox and three different jackets
- No idea which jobs made money until the year is already over
- Holdbacks and progress billings recorded as plain income, so revenue looks wrong
- Subcontractors paid without tracking who is a sub and who is really an employee
- GST collected on deposits and spent before the filing is due
- Materials, fuel and equipment costs never split out by job
What we handle for construction and trades businesses
- Job costing so every project shows its own revenue, materials and labour
- Holdback and progress-billing treatment that matches the contract
- Subcontractor payment tracking and year-end slips prep
- Payroll for crews, including remittances, ROEs and T4s
- GST/PST filed on schedule, with the money set aside beforehand
- Equipment, fuel and vehicle expense tracking that survives a CRA look
How we run your file
We set up your chart of accounts around jobs rather than one lump 'sales' line, connect bank and credit-card feeds so material runs land automatically, and reconcile monthly. You get a short statement pack each month with a per-job margin view — the number that tells you whether to bid that kind of work again.
Snap receipts from your phone on site and they land straight in QuickBooks Online or Xero. No dropping off a shoebox, no Sunday-night data entry.
What it costs
Flat monthly fees from $175, set after a quick look at your volume — no hourly surprises and no lock-in contract.
FAQ
Construction & Trades bookkeeping questions
Straight answers before you pick up the phone.
Yes. We structure the books so each job carries its own revenue, materials, subs and labour, and you get a per-job margin view in your monthly statements.
Holdbacks are recorded separately from earned revenue so your income isn't overstated, and we track what's still owed to you until it's released.
It's normal in trades. We track every subcontractor payment and flag arrangements that look more like employment, so you can fix it before CRA asks.